How Do I Book a Flight for a Group of People?

The Group Travel Program is offered by the majority of airlines, where passengers are provided group quotes with the same fare prices and many other facilities. However, the minimum group requirement is that the number of passengers should not be below 10. Group booking is not similar to any other normal individual booking and needs to be requested specifically by the passengers through the group contact form or the helpline number. Based on the request, the airlines will offer the group travel quotes. These quotes comprise basic terms and conditions and fare prices.

Along with the fare prices, many other terms and conditions that passengers need to know. Therefore, Here, you can find details regarding group booking, which is common to each and every airline offering group flight booking. Also, we will list common things to check out while you connect with any airlines for group travel quotes. The information listed here will be beneficial for the passenger in selecting the best option for their group journey.

How Group Booking is a Better Option Than Individual Booking?

Group Booking might seem to be expensive and the whole process of making a group reservation is a bit exhausting and takes longer than any individual reservation. However, it is totally worth it based on the following pointers:

• Group Travel quotes are different and unique not only comprised of fare prices but other amenities. Every travel quotes provided by the airlines differ from one another depending on the demands and preferences of the group.
• They might seem to be higher, but they do consist of different amenities, which might be costlier for you with an individual reservation.
• Cancellation policies in group reservations are flexible and individuals can make changes easily without any additional charges.
• Other amenities like additional baggage allowance, check-in, boarding and seat selection are complimentary in group booking of various airlines.
• There is no need to make full payment of the group reservation at once. Members of the group can make part payment initially after which they can submit the remaining later within a given deadline.

How to Make Group Flight Bookings?

Each and every airline comprises some common characteristics based on which they make group reservations. The first one is the eligibility in the form of the number of passengers. Any airline considers a group if the minimum number of passengers is 10. Anytime the number of members goes beyond 10, the airlines have a right to cancel the flight itineraries.

A simple stepwise process to book a group flight has been discussed below:

• Members of the group first need to make one of their members the group organizer. This person will be the point of contact between the airlines and the group. Also, when requesting group quotes, this person’s contact details need to be provided.
• Following that, the group leader can either fill out the group travel contact form or connect with the airline’s customer support for the same. While helpline number is considered as the primary mode of contact, you can also visit the airline counter for the same.
• Submit your request for group reservation, including mandatory details related to the group and trip details. Based on the details, the airlines will provide you with group travel quotes comprising fare prices and other regulations for the journey.
• The airlines will offer you the time within which you need to confirm your group journey.
• Upon confirmation, you need to make a non-refundable deposit per passenger as a confirmation of the group journey.
• The airline provides flexibility in terms of payment and submission of other passengers’ details.

Other Rules and Regulations Regarding Group Travel

The group travel quotes comprise unique regulations specific to a particular based on the details they have provided to the airlines. However, some common regulations related to group booking have been discussed below:

• The airlines offer flexibility in terms of making final payments for group travel. While majorly, the airlines offer a deadline which is between 45-30 days prior to the flight departure.
• With any airlines group reservation, there is no requirement to submit the passengers name at once. Details regarding the passenger can be submitted later. However, deadline will still be there for that.
• Any group that has confirmed their reservation through the travel agency needs to connect with the same person regarding any query. The airlines whatsoever will not be responsible for any issues directly affecting the group if the reservation has been made through a travel agency.
• Preferred mode of payment includes the credit card or bank transfer.
• Payment for the group travel needs to be made in a single mode of payment. Also, miles or any other travel credit related to the frequent flyer program cannot be used for the payment of the group travel program.

Cancellation of a Group Flight Booking

Cancellation in group travel is subject to the airline policy. Different scenarios are there concerning the cancellation of group travel. Some of them have been listed below:

• Some airlines do not allow the cancellation of group travel. In case the cancellation has been requested, any amount paid by the passenger will be non-refundable.
• Cancellation for group travel is permitted even for free if the same has been requested prior to the ticketing.
• Majority of the airlines allows maximum 20% cancellation of the passenger which needs to be done prior to the ticket has been issued. The remaining 80% will be called as the utilization rate.

While cancellation is subject to various terms and conditions along with the airline’s group travel policies, it needs to maintained that the number of passengers doesn’t go below 10. Under those circumstances, the airlines will cancel the flight itineraries and consider it as individual booking.

How to Get a Discount on Group Flight Booking

Expenses are another major concern of the passengers going on group travel. It is pretty obvious that more the number of passengers, the more will be the expenses. While the airlines offers the best fare prices including various other amenities same for all the passengers, they can still be sometime above the marked budget of the passengers. Under such circumstances, one work comes in mind i.e. Discount.

There are many ways in which passengers can save money on group travel. Some of them have been discussed below:

• Book as early as possible. The group booking window opens in advance for up to 355 days (11 months) prior to the flight departure date. Fare prices offered in a group might be dependent on several factors, but it is still expected that the one offered initially will definitely be low.
• Use your Frequent Flyer Member Details. The reason why group travel is pretty expensive is because of other requirements and amenities for which the airlines might charge extra. Chances are likely that elite status members can be offered these additional services complementary or atleast some discount will be offered.
• Connect with a Travel Agency. So many discount offers and coupon codes are there that no passenger might be aware of. However, travel agencies do know about each and every detail other ways to reduce the cost of travel. They might charge extra, but it will reduce the overall cost of the travel.

Conclusion

You cannot book group flights directly by yourself. Passengers first need to connect with the airlines and provide the group details based on which fare price will be offered to them. While payment is flexible with group travel, some amounts deposited will be nonrefundable. While you can make group reservations easily, we recommend you connect with Grouptripo, who make your group reservations easily at minimal rates. Depending on your needs, we can recommend the best group travel program.

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