The SouthWest Airlines Group Travel program can be a perfect fit for a group of passengers with at least ten passengers or more. Through group booking, passengers will be offered special discounts and other benefits which are available under individual bookings. Also, based on the event or the purpose of your group travel, special amenities specifically related to the event will be offered to the passengers.
While different advantages can be utilized by the passengers under the group travel program, passengers need to be aware of the terms and conditions under the Southwest Airlines Group bookings, based on which they need to decide whether this group travel program will be right or not.
Common parameters related to group booking to check out for include eligibility (minimum number of passengers) cancelation scenario, flexibility in payment or changes in the flight itineraries and many others. All of these details related in concern with the SouthWest Airlines group travel has been discussed below.
What Is Southwest Airlines Group Booking Travel Program?
The Southwest Group booking program is the perfect fit for any group comprising ten members or more. While many other benefits are available as part of SouthWest Group Travel, the airlines do have some terms and conditions that passenger need to know of before confirming their group reservation with the SouthWest.
- Southwest Airlines offers a non-refundable group travel program. Along with that, you need to pay USD 50 per person in order to hold the reservation after the booking.
- Payment for SouthWest Group Travel program can be made only through some selected mode only. These include wire transfers, UATP, or PayPal. To make deposit payments, you can use a credit card.
- Once the payment has been made, the passenger can request a refund only within five days.
- Payments need to be made at least 7 days prior to the flight departure. In case you are unable to make the same, it will lead to cancellation of the group travel wich will further lead to forfeiting of the deposit amount.
- Seat selection is a subject on how prior to the departure, you confirm the reservation. Also passengers have the option to choose the boarding position prior to the departure online.
- Group reservation in the Southwest Airlines can be confirmed through payment. You cannot use any voucher, gift card or any flight voucher while making group reservation.
- All the passengers must have the same origin and same destination on SouthWest Group Travel.
- The group needs to submit a list of passenger names and other details within a given deadline. It needs to be made sure that the number of passengers on the list matches the number of seats held accurately. Any discrepancy might lead to the cancellation of the Southwest group travel.
- Minors in group travel should be mandatorily accompanied by adults.
What Is the Eligibility To Book Group Flight on Southwest Airlines
The only eligibility for Southwest Group Travel is the minimum number of passengers, which should be ten or more. If the minimum number becomes less at any point in time, then the travel itineraries will be canceled, and the deposit fee will be forfeited.
What are the Benefits of SouthWest Airlines Group Travels
The group booking of the SouthWest travel offers some unique amenities to the passengers. Some benefits of Southwest Airlines are listed below:
- There are no requirements to make upfront payments while making a group reservation with SouthWest Airlines.
- Southwest does not charge additional fees for ticketing, changes, or any other request made by the passengers.
- The Southwest offers the amenity of a free tour conductor ticket for every 29 bookings made in a group.
- Name changes are free and can be made any number of times with a deadline of 72 hours prior to the departure.
- The airline offers many programs specifically focussed on Group Travels. Some of these programs include GroupEase and SouthWest Vacation.
- SouthWest Meetings is one of the most highlighted programs for passengers going on a business trip to attend business.
- Through group travel on SouthWest Airlines, travelers can earn rapid rewards or, we can say, travel credits, which can be used to make future bookings easily.
SouthWest Group Booking Process
The first and foremost thing is the minimum number of passengers, which should be 10.
Following that, the passenger needs to submit a deposit of USD 50 per passenger in order to book the seats for the group reservation. The deposit fee will be refunded once the final payment has been made within five business days.
Afterward, you need to upload the list of passengers’ names, including all other information required for group travel.
After the passenger’s list is complete, payment needs to be made within the given deadline. Full payment means that the group booking has been confirmed.
Name changes can be made for free at least 72 minutes prior to departure.
With all these formalities completed, proceed to online check-in before the travel commences.
How to Book for Group Travel in the SouthWest Airlines
You can either fill out the Group Travel Request form or connect with the airline helpline number regarding the same.
Make a Southwest Airlines Group Booking Online
- Visit the official Southwest Airlines website on the homepage and scroll down to the bottom. Locate the option for Help Center.”
- Either you can connect with the Southwest official and request for the group travel or you can simply fill out the Group Travel request form.
- Provide the required details, which might include your basic information, flight details, timing, and the details related to your group.
- Once the form has been submitted, the airlines will connect with you on the mentioned contact details along with the group travel quotes.
Dial the SouthWest Helpline Number for Group Bookings
Passengers can also dial the helpline number of SouthWest Airlines, i.e., 1-800-433-5368 or (+1 833-786-5509), where they can connect with a live person to whom they can easily mention their queries.
What documents are required for Southwest Group Travel?
Passengers with a reservation in Southwest Airlines Group Travel need to provide the relevant documents for verification and other purposes in order to complete their reservation process. These documents include their Visa, Passport, and other documentation that they might need to show during their group travel commencement.
Another major document that passengers need to upload mandatorily is the list of passengers’ names with all other details like visa, passport, and relevant information required for the SouthWest Group Travel. To submit passenger details, users can download the Excel file template from the SouthWest Airlines Group Travel Management page. Fill out the required details in the Excel document and upload it. In order to upload the passenger details, you need to first provide the following details:
- Group Leader Name.
- Customer Email.
- Final Payment Due Date.
- Confirmation Number.
Provide the details above, click on Add File to upload it, and then hit “Submit.”
Making It Short and Simple
SouthWest Airlines Group Travel can be made for at least 10 passengers. Passengers need to make a deposit fee of USD 50 in order to hold a seat for a group reservation. Free name changes can be made in the group reservation for which the deadline is 72 hours prior to the departure. Group reservations can be requested by connecting with the live person on SouthWest Airlines at 1-800-433-5368. or (+1 833-786-5509). You can dial the same number in case of any query or issue related to the SouthWest reservation.
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Frequently Asked Questions
Any group with a minimum of 10 members or more can get a reservation on the SouthWest Airlines Group Flight.
To make a group travel through the SouthWest Airlines Helpline number, you need to dial 1-800-433-5368. or (833-786-5509). Dial the number and follow further automated instructions until you are connected to a live person.
Group check-in can be made either online or by visiting the airport.
Southwest Airlines Group Travel is considerably cheaper that any other airline, along with the amenities of free name change, payment flexibility, and a low deposit fee, which is refundable after the final payment has been made.
You cannot make a Southwest group reservation through reward points.
On each and every travel of SouthWest airlines, including the group travel, passengers will be offered reward points, which can be used for future bookings and other amenities offered by the airlines.